How often have you wished there were more hours in the day so that you could finish everything that needs to be finished? The thing is, there are enough hours in the day if you know how to manage your time well. Here are a few tips for managing your time.
Start your day early
When you start early, you can complete many tasks during the first part of the day. You can use the latter part of the day to finish other tasks, or you can use this time to relax and take a break.
Finish the most important tasks first
Sometimes, that 4 p.m. meeting with the new clients can be a big distraction. You might not accomplish anything else because you’re too busy getting worried or nervous. Try to schedule the big tasks early in the morning to get them out of the way. Once you’re done with them, you can focus your energy on completing less important tasks.
Contrary to popular belief, multitasking does not help you accomplish more. It only succeeds in breaking your concentration. You end up losing your focus on more important things that you should be doing. Therefore, the next time that you feel the need to multitask, stop and just do things one at a time. Doing everything all at once may result in errors or sloppy work.
Set a time limit for tasks
Always set deadlines on all your tasks, no matter how big or how small. You can allot three hours to this report or two hours to this department meeting. Setting a time limit will force you to work harder and more efficiently.
Take some downtime in between tasks
Don’t forget to take a break. When you’ve been working for hours on end, it’s easy to feel exhausted and stop being productive. For every ninety minutes of continuous work that you do, take a ten-minute break. Stretch your legs, lie back on your chair, close your eyes, walk around the office floor, or grab a snack. Do anything; just make sure that you take a quick break.
Try to do less
Doing less does not mean you’re being less productive or just slacking off. Doing less means putting more quality and more value in your work, which is much better than doing more but producing poor and sloppy work.
Get your own organization system in place
When you work in an organized space, there is a smoother workflow. Thus, more work gets done in less time. When you have an organization system in place, it’s easier to find things because they have their areas. It’s also easier to track your schedule because you follow a carefully made one.
Work when you’re productive, and rest when you’re not
Make the most out of the moments when you’re in the zone and come up with your best and most inspired work. When you’re too tired to think or work or do anything else, take the opportunity to rest and recharge.