Using multiple platforms to enhance productivity is a common concept. However, pulling this off without lowering the overall efficiency of each separate task is really difficult. Unlike a computer, the human brain is not particularly good at parallel task processing, so using different devices would normally just slow us down. This does not mean that it is not possible to do so efficiently because, in fact, we have a few tips that will optimize this fantastic productivity concept:
Specify the device needed for certain work or tasks. This tip may sound like a no-brainer, but task specification is the fundamental basis of manual multi-tasking and is thus the very first priority in cross-platform productivity. You have to choose which device will do what. You may choose to do media editing on your tablet or laptop, for example. In word processing, you have the option to use installed software such as Microsoft Office or browser-based apps like Kami. This method eliminates the need to divide time using separate devices for just a few tasks, making it possible for the user to focus on certain parts of the work process. As such, the choice is completely up to the user’s work preferences, unless…
Keep the current task in line with the device’s tool specialization.
Unless we are talking about using the right tool for the right time. In which part of the document editing process are you? Do you need to upload a heavy media file? Is there a list of notifications you need to submit to some different mediums, addresses or contacts? These are the questions that take the previous tip one step further when tool specialization becomes the higher priority. Smartphones, for instance, may have the same interface accessibility as tablets, but its smaller size makes it less suitable for touch typing and more apt for data processing and task monitoring. The rule of thumb: specify the device for a task, and, then, make sure that the task can be optimized for it.
Multi-task on only one device as much as possible.
Yes, you heard that right. Multi-tasking, period. Sounds oversimplified, yes, but you probably already have picked up the hint as to why this is mentioned. Technically, the idea is to optimize everything that you can do on one device before finalizing something else on another. In documentation, this may mean highlighting and marking everything that the user can do on a PDF, via tablet, before leaving all word processing tasks to a more dedicated PC or laptop. While using this tip usually requires finishing entire tasks (or sets of tasks) in one session, it at least removes the inefficiency of switching between devices constantly. This indirectly saves time, allowing for more openings to finish other tasks.
Use apps and software that can make access standard and universal.
The use of multiple devices for a set of related tasks has the inherent advantage of increased processing potential, both literally and digitally. Therefore, cross-platform productivity is best executed when using virtual tools that can be accessed universally across all devices. This is more than just accessing cloud files or syncing backed-up data—think of it as if you are collaborating on a certain file with yourself. A PDF file, for example, may be edited both ways on a tablet and PC using the tips mentioned earlier, simultaneously, simply by opening the exact same file on both units. In fact, this can even be done on two similarly interfaced devices, such as a smartphone and tablet, so long as no default editing disadvantage will hinder your work pace.