5 Reasons Schools Should Go Paperless

5 Reasons Schools Should Go Paperless

If there is one place where papers are most extensively used, it is in school. In fact, it’s hard to imagine a school without paper, as it is being used in books, notebooks, quizzes, reports, and all sorts of instructional materials.

But the Internet is changing the way that lessons are being delivered, and more and more teachers are finding it easier to cut their paper use. From PowerPoint presentations and e-courses to automated quizzes and online grade delivery, there is no doubt that the future of modern schools and classrooms is paperless.

But aside from being inevitable, there are several reasons why schools should go paperless starting this year:

E-books are less expensive and more easily updated

Textbooks easily become obsolete. One day, you have this brand-new textbook, and then the following years, there’s already a second, third, and fourth editions of the book, making it hard to keep up. It’s even more burdensome for the students, who have to buy newer editions of textbooks every year. On the other hand, there’s usually no need to buy new e-books, since they are automatically updated with the latest information for free. Though the initial cost of an e-book reader is higher than paper, it helps save up on costs both on the part of the students and the teachers in the long run.

It helps reach more students

Have you heard about e-learning courses and open universities? These are possible because of paperless technologies. Today, students who live too far away can learn the same lessons as their classmates, thanks to the Internet. Some institutions even allow students to study at their own pace, and then be awarded a certificate of completion after they have finished the course and fulfilled the requirements. Nowadays, there’s no excuse not to learn new things, as many e-courses, both free and fee-charging, are available on sites like Khan Academy, Udemy, and Coursera.

It enhances security and privacy

Keeping students’ information digitally is more secure and private. It is also easier to back up the files, so that they are able to be restored in an emergency. Such a thing is essential for disaster recovery planning; there is no more need to protect physical files from hazards like fires and floods. Furthermore, proper security measures can be taken, so that only those with passwords are given access to confidential documents.

It increases efficiency and productivity

Schools have discovered that managing documents electronically can help reduce risk and increase efficiency in their institutions. There’s no longer any need to do things manually, when they could be accomplished faster electronically. There are many paperless tools that enable better organization, like the Kami software, which allows you to view, edit, annotate, and share all your files with your team, paving the way for collaboration. Documents are available to you anytime and anywhere, and you don’t even need to carry a bulk of papers around.

It saves a lot of money

Ultimately, this is the biggest benefit of paperless schools—you don’t have to shell out more money printing documents and instructional materials. You don’t have to buy file cabinets, and only one ream of paper per year will do for printing out the most important documents. It also saves on printer ink and toners.

The initial costs of going paperless may be higher because schools have to invest in e-book readers for students and tools for electronic documentation. Ultimately, however, these costs are offset by the savings that going paperless offers in the long run.

Maria Dublin

Maria Dublin

Contributor at Kami
Maria is a writer, an editor, and a law student. She plays for the Philippine national touch football team, and does a lot of travelling during the holidays.
Maria Dublin